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VehicleManagerOnline is a online analysis tool suite that helps you manage and track the performance and costs of your vehicles.
At a time when the cost of driving is never far from the headlines maximum cost efficiency is critical to all. Every penny counts and this is where VehicleManagerOnline can be a help to you.
All you need do is each time you visit a fuel station keep the receipt and make a note of your milometer or Kilometre (odometer) reading. Input the data into the VehicleManagerOnline Analysis Tool and a whole range of analytical information will be available to you.
The data is saved online in a secure database which builds a detailed record of your vehicle performance and cost which can then be viewed in user-friendly graphics and tables to analyse how your vehicles are performing. The Online tool will provide a detailed cost analysis and can indicate potential future vehicle service maintenance costs.
The VehicleManagerOnline tool is simple to use just load the Fuel Usage, Cost of the Fuel and the odometer reading in Kilometres or Miles each time you purchase fuel and this will start the analysis of the costs and performance.
The analysis reporting tool includes many views such as vehicle economy, price of fuel, monthly and yearly costs and performance and plenty more.
We provide three versions of the VehicleManagerOnline system, please take a look at the table to the right. Click on a feature title if you would like to have more detail.
"VehicleManagerOnline is a very simple system to use helping me to keep track of my vehicles online." Emmanuel from Greece. emmanuelch.wordpress.com.
Free Trial Period
Fuel Usage Database
Service History Database
Business Travel Database
Vehicle Reminders System inclunding Email Function
World Wide Measures Configurable
Costs and Analysis Tools
Mass Upload Process
Smartphone Data Entry Application
Quantity of Vehicles
Driver Fuel Analysis
Driver Smartphone Data Entry Application
Dedicated Website i.e. YourChoice.fleettools.net or YourChoice.net
Dedicated Database
Personalised Website Livery
No Adverts
Save Views
Weekly Reporting
Admin Account, create users and vehicle groups
The Standard and Standard+ See How It Works option has the Driver Feature switched on. This is not available for the Standard option.
The Standard+ subscription is yearly.
Costs are equivalent to GBP currency conversion and therefore may differ on purchase.
Extra Vehicle Packs in quantities of ten can be purchased when required at a cost of $16.10 per year (equivalent to £10.00 GBP currency conversion at time of purchase).
Below is a selection of Fuel Prices from around the world load into our databases by our memebers.
Follow Paul from 2-WheelRacing is in his Rookie season. He is currently competing in the BMRCC - Rookie 600 Class.
Paul is currently putting together a website so you will be able to keep upto date with his progress through the season.
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About Us
We are a family run internet business based in Thame, England. We pride ourselves in delivering online database orientated systems for everyday use.
We have a customer first policy and always wish to hear views from our members good or bad on our services. VehicleManagerOnline is our first worldwide Online system.
We currently work with the team from Website DNA who we use to consult on on our website design.
We aim to provide our customers with a free or low cost systems.
Please take your time to look around our service and if you have any comments then please do not hesitate to Contact Us, we are always willing and happy to listen to regular or prospective customers.
Contact Us
User Setup and Configuration
Please fill out the form below and read and confirm that you have read the Terms and Conditions. If you have opted to the purchase the driver feature you will then be directed to our paypal site where the payment plan will be required to complete the setup. Please note the Driver Feature is only enabled for the VMOVisual version of VehicleManagerOnline.
*Costs are equivalent to £23.88 GBP currency conversion and therefore may differ on purchase.
Order Request for VehicleManagerOnline
Please fill out the form below, you will then be directed to our paypal site where the payment plan will be required to be setup. We will contact you about any specific requirements and we will then start to setup your website with the VehicleManagerOnline application.
Once we have your order requirements it will take between 24 to 48 hours to setup the system.
*Costs are equivalent to either £7.99 GBP per month for Subdomain, £10.99 GBP per month for Full Domain, £86.29 per year for Subdomain or £118.69 GBP per year for Full Domain currency conversion and therefore may differ on purchase.
Features Details
We know it can be difficult to understand if the vehiclemanageronline system will integrate into your work practices.
We are therefore very happy to offer you a free 2 months trial on the professional version of vehiclemanageronline.
Simply order the monthly or yearly sub-domain version and when you checkout with our paypal account we will apply the trial period.
A week before the trial period has finished we will send you an Email. If you have found the system is not suitable for your requirements simply select the unsubsribe button. Alternatively we will also give you the option to upgrade to a full domain.
This database is used to collect fuel usage records.
The data that can be collected includes the odometer reading, quantity of fuel purchased, fuel cost, purchaser(driver) and any notes about the purchase of the fuel. There is also an option to load Dual Fuel cost and quantity purchased if the vehicle is configured to include this data.
The purchaser is not available in the standard version of the VehicleManagerOnline system.
The data is viewed and also includes reporting of costs and performance.
This database is used to collect service history records.
The data that can be collected includes the service item such cost of servicing a vehicle, tyres etc.
The data is viewed and also includes reporting of costs and performance
This database is used to collect business travel data.
The data that can be collected is business travel information which is ideal if this data needs to be reported for tax purposes.
The data is viewed and also includes reporting of performance
Vehicle Indicators allows the setting up of reminders such as vehicle servicing or tax. Simply anything that you need to be reminded about concerning a vehicle activity.
There are three types of Reminders:-
A service type reminder can be setup so the system will predict the future date when the item may occur. If a service item is based on time and distance the system will calculate whichever comes first.
The loan type can be enabled to load the service history database automatically keeping a clear record of costs without the need of loading the data all the time.
The system will identify up and coming reminders and send an Email when a due date is about to be met and the emails can be sent to a group of addresses.
The system can be configured to record and view data based on your country measures such as Miles or Kilometers for the odometer reading.
Reported measures such as economy can be configured to what ever is required i.e. Miles per Gallon or Litres per 100 Kilometers.
The cost and analysis reporting system is very powerful but simple to use. The reporting metrics includes economy measures, cost per day, total costs etc.
Reporting is summarised into weekly*, monthly or yearly tracking. Alternatively accounts*, drivers** and vehicles can be compared against the metrics.
There is a highlighting system to identify any anomalies.
The professional version of VehicleManagerOnline includes the option to save a reporting view.
* Professional Version Only. ** Professional and Standard+ Version Only
The mass upload process allows you to enter multiple fuel usage and costs records, service history records and business travel details.
The process involves completing a downloadable excel template. The template is then submitted to the VehicleManagerOnline system and the data is loaded into the VehicleManagerOnline database ready for viewing.
The professional version allows unlimited records to be loaded. For the Standard and Standard+ version up to 200 records can be uploaded at any one time.
The datalogger tool has been designed as a web ap to be used on a smartphone. There is no need to wait to enter data, the datalogger tool enables you to enter fuel usage and costs, service items and business travel whilst on the road.
The tool is only for data entry but is very fast which is even ideal to use on the intenet if you just need to enter data into the VehicleManagerOnline databases.
The professional and standard+ versions also has a enhanced version of the datalogger tool designed for drivers of your vehicles.
The quantity of vehicles that can be loaded into the VehiclceManagerOnline databases is 10 for both the Standard and Standard+ Version.
Vehicle packs in quantities of 10 can be further purchased when required.
The professional version of the system allows unlimited vehicles.
In the Standard+ and Professional version the system will allow you to record the driver who purchased the fuel.
The Datalogger smartphone web ap if assigned to a driver and they use it to record the fuel usage and cost will report the driver who registered the data.
This data is then reported in the Cost and Analysis Reporting of VehicleManagerOnline allowing comparison to other vehicles and drivers displaying any anomalies.
You can manage your drivers so that they can enter data once they have purchased fuel for a vehicle which is loaded directly into the VehicleManagerOnline Databases. The data that is loaded also includes details of the driver who loaded the information.
The professional version includes a dedicated website i.e. YourChoice.fleettools.net. or or www.YourChoice.net (Small extra monthly charge)
Having your personal website means less contention and less downtime.
The website will be personalised to your company livery or colour scheme of your choice.
The website will not be search engine indexed ensuring privacy.
The professional version includes a dedicated database.
Having your personal database means less contention and less downtime. The speed of access will be quicker as you are not sharing with any other users.
The dedicate website can be setup to the same livery of your company or to a colour scheme of your choice. We can even add a header banner to the website to make the VehicleManagerOnline unique to your company.
The professional version does not display any adverts unlike the standard and standard+ versions.
The professional version in the Cost and Performance Reporting allows you to save a reporting view. This can then be recalled at any time ensuring the information is at your finger tips without the need to setup the reporting every time.
The professional version in the Cost and Performance Reporting allows you to view performance tracks on a weekly and not just a monthly and yearly basis.
The professional version allows you to generate other user accounts. This is ideal if you want groups of similar type vehicles and/or have depots around the country.
These accounts can also be setup for other people wiithin your organisation allowing these users to administer the groups of vehicle within the user account.
The admin account still has all the power of a standard user account including data loading. The admin account allows you to compare each user account performance in the cost and reporting area.
User Login Reminder